Best Practices for Taking Notes During a Live Conversation Session

 

At a Glance

Take notes during a Live Conversation session to capture key moments as they happen. Notes sync to the video timeline and can be edited during and after the session.

 

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Using the UserTesting Platform’s NoteTaking Tool

You may have your own system or methods for taking notes during a Live Conversation. As demonstrated in our "Live Conversation: How to Join" article, moderators and colleagues can also access the UserTesting Platform’s NoteTaking feature to take down real-time observations of a Live Conversation session

Here’s a brief demo of the feature in action:

Note: This feature is compatible with Chrome and Edge browsers.

The notes entered into this tool can not be seen by the contributors, and you can not give the contributors control of the tool remotely. A reminder that to access the note taking feature, you and any colleagues need to click the Join with note taking button. (Colleagues will see this button in the invitation to the session.)

After your session, save time reviewing the video by skipping directly to your timestamped notes to rewatch insights you flagged as important.

Tips for Taking Notes During a Live Conversation

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Here are some things you can do before, during, and after your Live Conversation. Understand that these tips are applicable whether you and any collagues you invite use the UserTesting note taking tool or log observations in a different way (e.g., some of our Professional Services researchers use an Excel spreadsheet with predetermined tags and questions that guide the note taking process.)

Before Launching Your Live Conversation

Preparation is key, so come up with a game plan. Doing so can help ensure that any note taking activities are as productive as possible. Here are some tips:

  • Determine which issues you want to focus on.
  • Assign roles to observers. Having a colleague take notes allows the moderator to attend to the interview and interact more freely with the contributors.
  • Use tags to identify notetakers and categorize topics. Decide on a few key tags (e.g., #jane or #confused) in your note taking guide before your Live Conversation. Tags make notes and clips easy to find when reviewing a Live Conversation session.

To learn more, see "Recommended Tags for Organizing Notes and Clips."

  • Prepare your colleagues: Let them know some dos and don'ts before they observe the test. Consider providing them a note taking guide available that they can follow as you moderate. 

Remind colleagues that they…

    • Need to click the Join with Note taking button (found in their invitation) if they want to use the real-time note taking feature.
    • Should not enter notes into the Chat function as these notes will be visible to the contributor. (This can happen if a colleague clicks the Join button and not the Join with note taking button, and they then mistake the standard Chat tool for the NoteTaking feature.)
    • Should mute their audio during the session. You don’t want typing or any other note taking-related noises distracting the contributor.

During the Session

  • Use shorthand notes to bookmark moments. Unless there’s a person assigned specifically to take notes, keep your notes short—a single word or phrase is often sufficient for post-session recall—so as to keep pace with the conversation. 
  • Add more tags as you complete the session (if you feel additional tags would be helpful in post-test analysis).
  • Observe verbal and nonverbal cues. Much of what people "say" is nonverbal, and taking notes lets you pinpoint contributor reactions on the video timeline.

When Reviewing Your Videos

  • Add and edit notes: After the session you can create new notes and clips, as well as edit your notes from the session—adjusting the time code, adding more tags, marking notes you deem important with a star.
  • Search by tags: Tags make it easy to find related clips and combine them to create a highlight reel. You can also do a CTRL+F function and search the transcript for keywords that you think will point to useful insights. You can also use the CTRL+F to locate the start of a question in case you hadn’t done so during the session. To learn more, see our “Effectively Using Notes and Clips” article.
  • Share insights across the organization: There are many ways to share your research findings with stakeholders and colleagues. Note taking helps you make your case when creating highlight reels, producing Excel reports, and publishing videos.

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Learn More

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